Campbell Tyson Blog

Business Management

Have you ever wondered why some businesses appear to succeed when others struggle day to day while tied down by a variety of issues such as tight cashflow, lack of growth, low productivity and profitability, and high staff turnover?

There are many different keys to success however one of the most important, and often overlooked, is effective business planning & management.  All businesses get into trouble now and then, but what sets successful businesses apart is the ability to be able to plan ahead and therefore minimize the impact of the inevitable upsets.

When we talk about effective planning & management we mean a continuous cycle (or feedback loop) of actively planning, reviewing and improving.  The most common modelused in businesses is the PDCA Model.

PDCA stands for Plan, Do, Check and Act

pdca

How Cyber Secure Are You?

Posted by on in Business Management

Computer security, also known as cybersecurity, is the protection of information systems from theft or damage to the hardware, the software, and to the information on them, as well as from disruption or misdirection of the services they provide.

For years we have been conscious of our personal security plus protection and insurance of physical assets. But have you applied the same thought to your cyber safety?

Justice minister Amy Adams said that the Government had accept the recommendations of the 2013 Law Commission's review of Trusts and Trust Law in New Zealand.

At the latest Law Society Conference, Ms Adams said that a new act is critical and long overdue. There has been no major reform to the Trustee Act since it's formation in 1956, almost 60 years ago.

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The 100 Hour Delegation

Posted by on in Business Management

Most people are either doing administrative tasks or less important tasks that could more efficiently be handled by someone else. This stops them using their real skills on the important tasks that they should be doing.

The 100 hour delegation is a technique to help shed this unnecessary work.

An estimated 50% of businesses in New Zealand are family owned. While there are many advantages of a family owned business, they also face unique issues which if not dealt with can potentially lead to turmoil,legal disputes, dissolution of the business or worse - the family!

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Urgency vs. Importance

Posted by on in Business Management

Hi there
It’s been an interesting few weeks for me, not so much from a client perspective as from a business development and training aspect.  At the Icehouse Owner Manager Programme I am doing at the moment, I was introduced to an interesting matrix I thought I would share with you.

In our increasingly busy lives, it becomes vital to focus on doing the right things while eliminating/delegating the wrong things.  This is best shown on the Urgency vs. Importance matrix:



Area 1
These tasks should be avoided as much as possible.  They are distractions from what is both urgent and important, and working in this area is counter-productive.  Answering private emails, reading non-work related or personal development material, personal phone calls, coffee/water cooler breaks all fit in this area.

Area 2
Funnily enough, this tends to be the area most of us work in.  What is urgent tends to get our attention and we focus on it until we make it go away.  These are typically those unplanned interruptions, such as phone calls, people at your door, those jobs that have been sitting on your desk that you know you should have done sooner and although not important the deadline makes them urgent.  We are not at our most effective when we are working in this area.

Area 3
This is our most effective area.  When we are working here, we are ensuring we have prioritised our tasks allowing for the importance of the tasks and addressing them each in terms of urgency.  This is the Nirvana area of time management.  The aim is to spend as much time working in this area as possible.

Area 4
This tends to be the area in which we spend the least time.  Urgency tends to be the driving force in our actions, and we tend towards trivial tasks.  The reason this area is so important is that typically, strategic planning and development occurs in this zone.  It is where you move away from the coal face of your workplace and plan where you want to take the business.  Many people don’t make the time to devote efforts in this area.

So when you next look at your in tray, desk, briefcase or inbox, will you think about where your next task would be classified? 

 Until next time.

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